Privacy Policy
Negative Emissions Platform Last updated: April 2026
1. Who We Are
The Negative Emissions Platform ("NEP", "we", "us", "our") is a Brussels-based non-profit advocacy organisation registered in Belgium (company number 0762.777.118) and listed on the EU Transparency Register (number 351267138656-84).
Our registered address is: Negative Emissions Platform Rue du Commerce 72 1040 Brussels Belgium
We can be contacted at: info@negative-emissions.org
We are the data controller for all personal data collected through this website (negative-emissions.org) and our associated communications channels.
2. What This Policy Covers
This Privacy Policy explains what personal data we collect about you when you visit our website, sign up for our newsletter, contact us, register for our events, or engage with us in any other way. It explains how we use that data, who we share it with, how long we keep it, and what rights you have under the General Data Protection Regulation (GDPR) (EU) 2016/679 and the Belgian Act of 30 July 2018 on the protection of natural persons with regard to the processing of personal data.
Please read this policy carefully. If you have any questions, contact us at info@negative-emissions.org.
3. Data We Collect and Why
3.1 Newsletter Subscription
When you sign up for the NEP CDR Newsletter on our website, we collect:
First name
Last name
Email address
Why we collect it: To send you our newsletter containing updates on carbon dioxide removal policy, NEP activities, events, and publications.
Legal basis: Your freely given, specific, informed, and unambiguous consent (Article 6(1)(a) GDPR). You can withdraw this consent at any time by clicking the unsubscribe link in any newsletter email, or by contacting us at info@negative-emissions.org.
How long we keep it: We retain your newsletter subscription data for as long as you remain subscribed. If you unsubscribe, we will delete your data within 30 days, except where we are required to retain a record of your consent for compliance purposes (kept for up to 3 years in suppressed form).
3.2 Contact Form and Direct Email
When you contact us via the contact form on our website or by emailing info@negative-emissions.org, we collect:
Your name
Your email address
Any information you choose to include in your message
Why we collect it: To respond to your enquiry and to carry out any follow-up communication you request.
Legal basis: Our legitimate interest in responding to communications directed to us (Article 6(1)(f) GDPR), and in some cases, steps taken prior to or during the performance of a contract (Article 6(1)(b) GDPR).
How long we keep it: We retain correspondence for up to 3 years from the date of last contact, unless a longer retention period is required for legal or contractual reasons.
3.3 Event Registration
When you register for NEP events (including the Negative Emissions Summit, Invest in Carbon Removals roadshow events, or other NEP activities), we may collect:
Name and job title
Organisation name
Email address
Dietary requirements or accessibility needs (where provided)
Why we collect it: To manage event attendance, communicate event logistics, issue tickets or confirmations, and fulfil any legal obligations relating to the event.
Legal basis: Performance of a contract or steps prior to entering into one (Article 6(1)(b) GDPR). For dietary or accessibility data, your explicit consent (Article 9(2)(a) GDPR).
How long we keep it: Event registration records are retained for up to 3 years after the event date for organisational and audit purposes.
3.4 Membership Applications
When you apply for or hold membership of NEP, we collect:
Contact names and details of your organisation's representatives
Organisation name, type, and registration details
Correspondence related to membership
Why we collect it: To administer your membership, communicate NEP activities and working group materials, and fulfil obligations under our membership agreement.
Legal basis: Performance of a contract (Article 6(1)(b) GDPR) and our legitimate interests in administering NEP's membership community (Article 6(1)(f) GDPR).
How long we keep it: For the duration of membership and up to 5 years after membership ends, for legal and audit purposes.
3.5 Website Analytics
We may use analytics tools (such as Google Analytics) to collect anonymised, aggregated information about how visitors use our website, including:
Pages visited and time spent on each page
Referring website or search query
Browser type, operating system, and device type
Approximate geographic location (country/city level)
We do not use analytics tools to identify individual visitors. Analytics cookies are only set with your prior consent via our cookie consent mechanism.
Legal basis: Your consent (Article 6(1)(a) GDPR), given via the cookie consent banner when you first visit the site.
How long we keep it: Analytics data is retained in aggregated form for up to 26 months.
3.6 LinkedIn Tracking Pixel
Our website uses a LinkedIn Insight Tag (tracking pixel) which allows LinkedIn to identify LinkedIn members who visit our website and to measure the effectiveness of any LinkedIn advertising campaigns we run. This pixel only activates with your prior consent.
Legal basis: Your consent (Article 6(1)(a) GDPR), given via the cookie consent banner.
For more information on LinkedIn's data practices, see LinkedIn's Privacy Policy at linkedin.com/legal/privacy-policy.
4. Cookies
Our website uses cookies. A cookie is a small text file placed on your device when you visit a website. We use the following categories of cookies:
Strictly necessary cookies: Required for the website to function (e.g. session cookies, security cookies). These do not require your consent.
Analytics cookies: Used to understand how visitors interact with our website (e.g. Google Analytics). These are only set with your consent.
Marketing cookies: Used to track visits from advertising platforms (e.g. LinkedIn Insight Tag). These are only set with your consent.
You can manage your cookie preferences at any time by clicking the "Cookie Settings" link in the footer of our website, or by adjusting your browser settings. Please note that blocking certain cookies may affect the functionality of our website.
For full details of the cookies we use, including their names, purposes, and retention periods, please see our separate Cookie Policy at negative-emissions.org/cookie-policy.
5. Who We Share Your Data With
We do not sell, rent, or trade your personal data to third parties for marketing purposes. We may share your data in the following limited circumstances:
Service providers and data processors: We use trusted third-party service providers to operate our website and communications, including:
Squarespace Inc. — website hosting and content management (US-based; transfers covered by Standard Contractual Clauses)
Email marketing platform — for sending our newsletter (please contact us for the current provider's details)
Event registration platforms (e.g. Lu.ma, Eventbrite, Typeform) — for managing event sign-ups
Google LLC — for analytics services (where consented)
LinkedIn Corporation — for advertising measurement (where consented)
All service providers are bound by data processing agreements and are only permitted to process your data in accordance with our instructions and applicable law.
Legal obligations: We may disclose personal data if required to do so by law, court order, or at the request of a competent regulatory authority.
International transfers: Some of our service providers are based outside the European Economic Area (EEA), including in the United States. Where personal data is transferred outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission (Article 46 GDPR) or reliance on an adequacy decision.
6. Your Rights Under GDPR
As a data subject under the GDPR, you have the following rights:
Right of access (Article 15): You have the right to request a copy of the personal data we hold about you and information about how we process it.
Right to rectification (Article 16): You have the right to ask us to correct inaccurate or incomplete personal data we hold about you.
Right to erasure (Article 17): Also known as the "right to be forgotten." You can ask us to delete your personal data in certain circumstances, for example if we no longer need it for the purpose it was collected, or if you withdraw your consent.
Right to restrict processing (Article 18): You can ask us to limit how we use your data in certain circumstances, for example while a dispute about its accuracy is resolved.
Right to data portability (Article 20): Where processing is based on your consent or a contract, you have the right to receive your personal data in a structured, commonly used, machine-readable format, and to transmit that data to another controller.
Right to object (Article 21): You have the right to object to processing based on our legitimate interests. We will stop processing your data unless we can demonstrate compelling legitimate grounds that override your interests.
Right to withdraw consent (Article 7(3)): Where we process your data based on consent, you can withdraw that consent at any time. Withdrawal does not affect the lawfulness of processing carried out before the withdrawal.
Right not to be subject to automated decision-making (Article 22): We do not use your personal data for automated decision-making or profiling that produces legal or similarly significant effects.
To exercise any of these rights, please contact us at: info@negative-emissions.org or by post at: Negative Emissions Platform, Rue du Commerce 72, 1040 Brussels, Belgium
We will respond to all requests within 30 days. In complex cases, we may extend this by a further two months, in which case we will notify you.
7. The Right to Lodge a Complaint
If you believe we have not handled your personal data in accordance with applicable law, you have the right to lodge a complaint with the competent supervisory authority. In Belgium, this is:
Gegevensbeschermingsautoriteit (GBA) / Autorité de protection des données (APD) Rue de la Presse 35 / Drukpersstraat 35 1000 Brussels, Belgium Website: gegevensbeschermingsautoriteit.be Email: contact@apd-gba.be
You may also lodge a complaint with the supervisory authority in the EU member state where you live or work.
8. Data Security
We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect it against unauthorised access, disclosure, alteration, or destruction. These measures include:
Secure (HTTPS/TLS) transmission of data to and from our website
Access controls limiting who within NEP can access personal data
Use of reputable, security-certified third-party service providers
Regular review of our data handling practices
No method of transmission over the internet or electronic storage is completely secure. While we strive to use commercially acceptable means to protect your data, we cannot guarantee absolute security. In the event of a data breach that is likely to result in a risk to your rights and freedoms, we will notify you and the relevant supervisory authority in accordance with GDPR requirements.
9. Links to Third-Party Websites
Our website contains links to third-party websites, including those of our member organisations, EU institutions, event partners, and external publications. We are not responsible for the privacy practices of those websites and encourage you to review their privacy policies independently.
10. Children's Data
Our website and services are not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal data, please contact us at info@negative-emissions.org and we will delete it promptly.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our data practices, legal requirements, or the services we use. When we make material changes, we will update the "Last updated" date at the top of this page. We encourage you to review this policy periodically.
If changes are significant, we will notify newsletter subscribers by email.
12. Contact Us
For any questions, concerns, or requests relating to this Privacy Policy or the personal data we hold about you, please contact:
Negative Emissions Platform Data Controller Rue du Commerce 72 1040 Brussels, Belgium Email: info@negative-emissions.org
This Privacy Policy is governed by Belgian law and the General Data Protection Regulation (EU) 2016/679. It applies to all personal data processing activities carried out by the Negative Emissions Platform in connection with negative-emissions.org and its associated communications.